School Trip Application

Requirements

·         Form must be in triplicate

o    Name and contact information for the primary trip organizer

o    Adequate First Aid kit

o    In case of water trips

o    Name of certified lifeguard; or

o    Tour operator

o    A written justification letter

·         Supporting Documents

o    List of participating students, teachers and parents/guardians is attached to the form

o    A complete itinerary for each day is attached to the form

o    Correspondence (permission, approval letter, invitation) to the school from the place of visit is attached to the form

o    Appropriate student activity sheet to be completed during or after the trip

o    At least on signed consent for from a parent/guardian is attached

o    A signed commitment from the school to report any unforeseen incident(s) and or deviation from itinerary before or during or after the is evident

o    A chaperone chart/plan for overnight and or water trip is attached (if applicable)

o    All trips away from the school compound should have a written parental consent and notification to the District Education Center

o    Weekend trip should be approved only if its purpose is justifiably linked to the objective of the trip

o    An email notification is to be submitted to the Deputy Chief Education Officer with responsibility for District Education Centers for any approved water, overnight or out of Country trips.

o    An email notification is to be sent one Center Manage to another for cross District trips.

o    A disclaimer on trips is to be seriously considered before approvals can be awarded,